9 Questions to ask before hiring an event photographer

9 Questions to ask before hiring an event photographer

A professional photographer is needed to document an event you are organizing. After reviewing the list of possible candidates, you have begun to have conversations and negotiate about your expectations and conditions. Although you are close to deciding who to hire for your job, there are still some questions.

This article will help you to understand the most important questions you need to ask when hiring a photographer to photograph your event. Let’s take a look at each one to see why they are important and what you need to know before you hire them.

  • When will the photos be delivered?

You can get an estimate of when the article will be delivered when you order it online. You should know when the photos will be delivered, just like with any other service. You should then be able to get an estimate of when the photos will be delivered by the event photographer in oxfordshire.

An average example would be within five business days of the event’s conclusion, though this could vary. If you’re comfortable with the date, you should accept it. Otherwise, you might try to negotiate terms to get the photos sooner than you need them. One word of advice: The faster you need the photos, then the budget will increase. However, this could depend on the photographer.

  • How can you send images?

Images were delivered on CDs and USB drives in the past. With high-speed internet access and online services, sending pictures online is the best and most convenient solution in almost all cases. WeTransfer and Amazon Cloud are some examples.

To avoid problems with delivery due to technical limitations, you should make it clear how you will get the images. You can avoid any problems by knowing in advance how the photos will be delivered.

  • Which format should you use to upload the photos?

Format can refer to many things, including file extension, size, aspect ratio, and file format. You will usually receive JPG files ready for use on your website and printed materials. To avoid any surprises, ensure you receive JPG files, particularly if you have expected them.

JPGs are a complex file that can be large and can eat up a lot of your computer storage. You can print high-resolution files, but they will not be ideal for web usage. You can use images on the internet (social media sharing, website) by making sure that you have ready-to-use JPGs of the smaller versions.

The most common ratio is 3:2, and not 4:3 nor 1:1. Be sure to tell the photographer if you have any special ratio requirements. Learn more about aspect ratios by clicking here

  • How many photos will we get?

It is impossible to predict exactly how many images you will receive, but you can ask for an estimate. The photographer’s approach will determine the number of images you get. Some photographers will limit the number of photos they deliver, e.g. 30 images per hour. However, this is not the case for all photographers.

  • Are the photos retouched or not?

Photographers should make retouching photos an integral part of their treatment. Photographers should be willing to take the time to correct any mistakes made during events. Retouching should not be aggressive or modifying, but rather enhancing and correcting.

  • Are watermarks possible?

Watermarks: Who uses them anyway? There are many photographers who use watermarks. Many photographers are indeed!

  • What can we do with the photos?

The topic of how to use pictures could be a topic in its own article. Let me remind you of a fact that is often overlooked: Copyrights. Avoid getting into future discussions or legal battles with the author. Make sure you understand the rights to the images you get. Ask the photographer to clarify your copyrights usage. Don’t live by accident.

  • Do you have an invoice?

Although an invoice should be standard, there are instances when a photographer may not have the ability to issue you with a receipt. This could lead to you being unable to legally claim an expense that you have incurred. For companies that require photography services, an invoice is especially important.

  • Do you back up your images?

You should also be able find out if the photographer is able keep the photos in storage. If you have to request the photos from the photographer again for any reason, it is important to be able to contact them.

Final thoughts.

It doesn’t have to be difficult to hire a photographer. I hope these tips will help you choose the right photographer for your event. The most important thing is to be happy with the final results and to be able use the photos for your marketing and communication campaigns.

Are there any other questions that you feel are important before you hire a photographer? Your advice is welcome! You can leave a comment or get in touch. I would be happy to improve my article.

This article is part a series about hiring a photographer. A new one will be published every week. Thank you for your time!